Step-By-Step User Guide

The following is a step-by-step guide on how to use DepoScribe. 

Step 1: Starting a new job

You can start a new job by clicking the New Job button on the top right. If you are on a trial account, you get your first 3 jobs for free automatically.

Step 2: Name the job

The first step to creating a new job is giving it a name. Choose something that will be recognizable to you, as this is the name you will see in the job list. 

Step 3: Event information

Enter the event specific information by choosing the event type, providing a name, and the date and time of the event. The event type will determine which document template is used for the output.

Step 4: Provide the case information

Now you will provide the case information for the job you are running. The Case Name is provided first and is able to autofill with any previous case information you may have entered.

If this is a new case, you will type in the case name and choose the Case name (New Case) option in the dropdown. If you choose an existing case, you will see the case details listed.

When you are creating a new case, you will provide all of the case details, such as Plaintiff, Defendant, Case Number, Court Name, and Court Location. The Court Location is what drives the jurisdiction formatting. Be sure to choose the correct location, such as Federal or the specific US state of the case.

Step 5: Audio Files

DepoScribe supports most audio file types for upload, and uploading is as easy as drag and drop. 

When uploading, it is important that all files be the full recording of the event. If a recording has been broken into multiple files as segments, those files will need to be concatenated together before uploading to DepoScribe.

DepoScribe supports files that have many people speaking as well as files with each individual speaker separate (Zoom individual participants, for example). Upload each of those files and then select whether the audio file has one speaker or many speakers.

If a file has many people speaking, but the option for one speaker is selected, the output for that audio will not be separated into separate speakers.

Step 6: Approve cost

After uploading your files, DepoScribe will show you the usage in minutes that will be used in your account. Once you click approve, the audio is sent off to be transcribed and charged to your account.

Step 7: Processing

The processing step shows while the audio is being transcribed. You can wait on this step, as shorter audio files can complete in under a minute. Longer audio files make take several minutes to complete, so you can leave the application and come back. Returning to the job at any time will always take you to the current step in the process for that job. Progress is never lost.

Step 8: Speaker Identification

After the audio has been transcribed, DepoScribe will walk you through each speaker that was identified and have you provide the details for who that person is and their role in the event.

You can read through the snippets provided to determine who is speaking. Timestamps are provided as well, so you can jump to that part of the recording and play it back to listen to the speaker.

Use the speaker dropdown to select a previously added speaker or create a new speaker as needed.

When creating a new speaker, you will start by choosing the role of that speaker, and then providing the speaker details. This information is used to properly format Q&A and Colloquy as well as the Appearances page for the template.

Step 9: Questioning Attorney Changes

In this step, you will provide any times that the Questioning Attorney changed (Cross/Re-Cross/etc) in your event.

Start by entering the timestamp of when the questioning attorney changed in your event, then choose the name of the participant that began asking questions at that time stamp. You can repeat this as many times as needed to identify all of the times the questioning attorney changed throughout the event.

When you are done, you can choose Skip or Next, depending on whether there were questioning attorney changes or not.

Step 10: Processing

DepoScribe has now gathered all of the necessary information. Your transcript will be run through our AI processing to generate the formatted Word output. This processing should only take a few seconds to complete.

Step 11: Download

Once your transcript is generated, you can download it directly by clicking the "Download Now" button.

If you find there are changes that need to be made to speaker identification or questioning attorney changes, you can click the link to Jump back to Assign Speakers. This will let you make changes and regenerate the Word document.